PTE Core Write Email: an original example with a coverage checklist

Imagine that your club has booked a room at a community centre. Write to the centre to explain a scheduling clash, request a different time and ask about room capacity and equipment. Use this original scenario to practise identifying the purpose and required details.

Before drafting, make a short checklist: reason for the change, requested alternative, number of participants, equipment question and request for confirmation. The list turns a broad “write politely” instruction into details that can actually be checked.

The sample below is one possible response, not a text to paste into every email. The name, club and booking details are fictional. Use it to compare structure, tone and supporting details.

Dear Community Centre Team,

I am writing about our photography club booking for Saturday afternoon. Several members now need to attend a training session at work, so we cannot use the room at the original time.

Would it be possible to move our booking to Sunday afternoon instead? We expect twelve participants and would need the room for two hours. Please let me know whether a projector is available and whether the room has enough chairs for everyone.

I would appreciate confirmation of the new time and any additional fee before we update our members.

Kind regards,
Alex

The first paragraph identifies the booking and explains the clash. The second asks for a specific alternative rather than a vague change, then gives a headcount and duration so the centre can respond. The equipment and seating questions connect directly to the scenario.

The final paragraph asks for confirmation and any additional fee. That gives the recipient a clear next action. The courteous closing suits a message to an organisation, but the body carries the task: changing only the greeting would not fix missing information.

First check coverage. Then check whether the recipient can act on the request. Finally edit language. This order helps avoid polishing a fluent email that still fails to address the prompt.

Use the CLB converter to keep your writing target separate from a single practice response.

1. Underline the purpose and find the sentence that states it.
2. Tick every information point from the prompt; add a missing point before adding decorative phrases.
3. Check dates, names, numbers and requests for internal consistency.
4. Read the request from the recipient’s perspective: is a yes/no answer or a concrete reply possible?
5. Check grammar, punctuation and the current task instructions, including the requested length, against Pearson’s official format.

A structure such as greeting → purpose → details → next action → closing can organise a response. The actual wording must change with the recipient and problem. Reusing the photography-club details for an unrelated workplace complaint would make the email less relevant.

The public study-resources page includes original structures you can adapt. Use the email response structure, then use feedback to improve coverage, organisation and language.

• Pearson: PTE Core Speaking & Writing, Write Email